Change of Custody, every hand-off documented
Every Hand-Off, Captured at the Moment It Happens.
Every transfer of tissue, biologic or implant from one custodian to another is a moment that has to be documented and proven. Change of Custody captures each transfer event the instant it happens, with acceptance signature, custodian, location, timestamp and condition all recorded, building the audit-defensible chain of custody one event at a time, on the platform that powers Tissue Tracking.
The chain is only as strong as the weakest hand-off.
A documented chain of custody is built from individual transfer events, and the strength of the chain depends on the discipline of every hand-off. Change of Custody removes the discipline problem. The moment a transfer happens, the platform captures the people, the place, the time and the condition, with the signature that makes it stand up to audit.
The Problem
Tissue transfers between custodians happen continuously across receiving, central stores, theatre stores and into procedures, often documented on paper, in disparate systems or not at all. Each undocumented hand-off is a gap in the chain of custody and a risk to patient safety and audit defensibility.
The Capability
Change of Custody captures every transfer event the moment it happens. Acceptance signature from the receiving custodian, location verification on scan, timestamp, condition check and any associated metadata all recorded on the platform that powers Tissue Tracking.
The Outcome
An unbroken chain of documented hand-offs from supplier to patient, with every event signed, timestamped and audit-ready. Compliance reviews look at live data, not reconstructed paper.
Powered by Tissue Tracking
Where Every Hand-Off Builds the Chain
Change of Custody is the transfer-event workflow within Tissue Tracking. The parent product gives you the chain of custody, the storage monitoring, and the compliance records; Change of Custody documents each individual hand-off that builds that chain.
What Tissue Tracking Provides
Chain-of-custody records, storage monitoring, and compliance documentation across the full tissue lifecycle.
Explore
What Change Of Custody Delivers
Verified, timestamped transfer events for every hand-off, one link at a time.
Explore
“Our chain of custody used to live in a folder, and the audit week was about reassembling it. Now every hand-off is captured on the platform the moment it happens, with the signature attached, and the audit conversation is about reviewing it rather than rebuilding it.”
Common questions, answered directly
Frequently Asked Questions
Change of Custody is the feature within Genesis Tissue Tracking that captures every transfer of tissue, biologic or implant from one custodian to another as a discrete, documented event. Acceptance signature, custodian, location, timestamp and condition are all recorded against the live chain of custody.
The parent product gives you the chain of custody as a whole, with all the records, monitoring and compliance reporting that go with it. Change of Custody is the deep workflow on the individual hand-offs that build that chain. You do not buy Change of Custody without Tissue Tracking; it lives within the product.
The receiving custodian scans the item, confirms condition and location on screen, and signs directly on the mobile device. The signature is captured in the workflow and attached to the transfer event automatically.
Yes. Change of Custody runs on iOS and Android, and on web for desk-based workflows. Most transfers happen on mobile because the hand-off is where the people are.
The receiving custodian flags the exception during verification, with photo capture and a structured exception reason. The transfer is recorded with the exception attached, and the item is routed to quarantine or the right review workflow automatically.
Transfers cannot complete without a verified receiving custodian. The platform supports delegated and acting custodians where local policy allows, with the delegation recorded as part of the event.
Every transfer event surfaces in the live audit record, with the signatures, timestamps, locations and conditions attached. Compliance audits look at the live record rather than reassembled paper. Records align with Joint Commission, Scan4Safety and UDI requirements.
Where appropriate, yes. Change of Custody can feed and accept data from existing documentation systems through production-grade integrations, so existing records stay current and the platform becomes the live source of truth for new transfers.
Any authorised custodian with the right permissions for the item, the location and the receiving party. Permissions are configured to match your local policy and roles.
Consignment items follow the same hand-off workflow as owned stock, with the consignment status flagged on the transfer record. Vendor visibility of consignment transfers is handled through Consignment Management.
See every hand-off documented as it happens.
Book a walkthrough to see Change of Custody capture transfer events, verify conditions, take signatures and build an audit-ready chain of custody, all on the platform that powers Tissue Tracking.
