Pre-case vetting
Through the secure vendor portal, reps submit items for approval before surgery, with two-factor sign-in and barcode capture of lot, serial, and expiry. Nothing unexpected lands on the bill sheet.
Genesis Bill-Only Automation
Every Implant Case, Closed Clean and Audited Before You Pay.
Bill-only implants are one of the largest, least-visible lines on the hospital balance sheet, and the hardest to police on paper. Genesis Bill-Only Automation digitizes the whole flow: the vendor rep submits the case in about a minute, every line is audited against your contracts, and a clean purchase order reaches your ERP, no paper, no guesswork, no overpayment.
0–1 day
Case to PO, down from 2 to 4 weeks
<1%
Match-exception rate, down from 5 to
8%
83%
Fewer staff hours per bill sheet
The highest-leakage spend, finally governed
Catch the overcharge before the payment goes out.
A handwritten bill sheet, reviewed in a few minutes by someone without contract or clinical context, can’t catch a revision part billed on a primary case or a line item billed when a cap should apply. Bill-Only Automation audits every line automatically, so errors are corrected before payment instead of discovered months later.
Audit every line against your contracts
Line-item, tiered, capitated, and primary-vs-revision pricing checked automatically on every case.
Reach a clean four-way match
Bill sheet, PO, patient charges, and vendor invoice reconcile before payment, not after.
Vet products before the case
The vendor portal lets reps submit items for approval ahead of surgery, so surprises don’t show up on the bill sheet.
Capture lot, serial, and expiry
Barcode capture records every implanted device, arming charge capture and recall response.
Recover rebates you’re owed
Volume and construct thresholds are tracked automatically, so earned rebates don’t go unclaimed.
Give the data back to your team
Every case feeds cost-per-case, surgeon, and vendor views for evidence-based conversations.
One connected workflow, end to end
One digital workflow, start to finish.
Capture at case close
The rep submits the case from a mobile app in about a minute, photographing the bill sheet. No patient data is stored on the device.
Automated audit
Every line is checked against contract pricing and clinical rules. Clean cases clear; flagged cases route to a Genesis specialist who resolves them with the rep.
Clean handoff to your ERP
A fully populated requisition and PO flow into your ERP, and implant detail flows to your EHR for charge capture, producing a four-way match at payment.
Status and analytics
Reps and staff track each case through the portal, and every cleared case feeds cost-per-case, vendor, and rebate reporting.
Resolutions to Pain Points for all Stakeholders
Built For Every Team That Touches a Bill Sheet
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Stop the overpayment on your third-largest line.
Every implant case is priced to contract before payment, with the audit trail to prove savings. The leakage that paper review can’t catch is caught automatically.
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Enforce the contracts you negotiated.
Tier, cap, and primary-vs-revision rules are applied on every case. Off-contract items and pricing errors surface before the PO, not at the next audit.
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Empty the exception queue.
A clean four-way match means match exceptions drop below 1%, vendors get paid faster, and duplicate payments all but disappear.
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No new burden on clinical staff.
Surgeons aren’t users, and staff work clean digital queues instead of paper piles. The rep does the case entry from a mobile app.
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Bring evidence to physician conversations.
Surgeon-level cost-per-case and service-line benchmarks make standardization a data conversation rather than a mandate.
Everything the case needs in one product
Mobile capture, an audit engine, and vendor portal.
Bill-Only Automation brings capture, audit, and vendor coordination into a single product, so the case is governed from before surgery through to a clean invoice match.
What stays yours.
You retain the final decision set, vendor selection, and surgeon relationships throughout. The team manages every hand-off in between, and at end of term the methodologies, templates, and benchmark playbooks transfer to you.
What the product includes
CaseSnap mobile app case capture
Vendor reps submit a case in two minutes by photographing the bill sheet, with no patient data stored on the device.
Vendor portal & pre-requisition
A secure, two-factor portal where reps vet and submit items for approval before the case and track PO status online.
Barcode capture
Lot, serial, and expiry recorded by barcode scan, arming charge capture and recall traceability.
Contract audit engine
Every line audited against tier, cap, primary-vs-revision, and rebate rules, with specialist review on exceptions.
Four-way match & rebate tracking
Bill sheet, PO, charges, and invoice reconciled before payment; earned rebates tracked and surfaced.
We went from chasing paper bill sheets across six hospitals to a clean digital workflow. Processing time dropped dramatically, match exceptions fell below one percent, and for the first time we can see implant cost by surgeon and service line
Vendor-neutral by design
Works With the Systems You Already Run.
Bill-Only Automation runs alongside your ERP and EHR rather than replacing them. Clean, audited cases flow into your ERP as fully populated POs and into your EHR for patient charge capture, through production-grade integrations.
Common questions, answered directly
Frequently Asked Questions
ERP modules handle standard PO spend well but can’t perform implant-specific validation, contract tiers, capitated constructs, and primary-vs revision pricing. Bill-Only Automation is purpose-built for that, with human specialist review on exceptions.
No. Surgeons aren’t users. The vendor rep submits the case from a mobile app in about a minute, and your staff work clean digital queues instead of paper.
A secure, two-factor portal where reps vet and submit items for approval before the case, capture lot, serial, and expiry by barcode, and track PO status online, so surprises don’t show up on the bill sheet.
Yes. It’s sold individually and is a common entry point to the broader platform, with customers often expanding into Point of Care, Inventory, and Sourcing later.
Adoption is typically a contract requirement, and resistance is rare because the app means faster payment and clear PO visibility for the rep.
Audited implant detail flows to the EHR for patient charge capture, and case data reconciles with the ERP invoice for a clean four-way match, through production-grade integrations.
See your bill-only workflow run clean, end to end.
Book a walkthrough. We’ll show mobile case capture, the contract audit engine, the vendor portal, and how a clean four-way match reaches your ERP.
Continue your Clinical Lifecycle journey
