Use case: Surgical centers

Every implant captured. Every case costed.

Genesis helps surgical centers capture implants at the point of use, audit vendor bill sheets against contract before payment and see cost per case by surgeon and procedure, without adding staff.

talk to an expertSee how Inova Health did it

Trusted by 400+ hospitals and health systems, including ambulatory surgical settings.

Inova Health case study, May 2025

$17M+

Implant cost savings delivered since 2020, across multiple implant categories

Inova Health case study, May 2025

98%

Billing accuracy achieved through automated bill-only workflows

Inova Health case study, May 2025

85%

Reduction in contract compliance issues

Inova Health case study, May 2025

50,000+

Surgical cases processed each year, with reporting on savings, utilization and trends

The problem

High-cost implants, thin margins, small teams

Surgical centers live on procedural margin. A single implant can account for a large share of what a case is reimbursed, and the price on the vendor's bill sheet is not always the price that was agreed.

Every unchecked bill sheet and every missed charge comes straight off a margin that was thin to begin with.

With small teams and fast turnover, bill-only items are recorded on paper, invoices are approved because checking them is impractical, and cost per case is estimated rather than known. Preference cards drift, and consigned stock is used with no reliable record of what went where.

Proof

Health systems already
doing this

$17M+ in implant cost savings since 2020, including $9M in the initial implementation phase, with bill-only automation now spanning 14 surgical categories

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Results

$17M+

Implant cost savings since 2020

$9M

Savings in the initial implementation phase

14

Surgical categories with bill-only automation

Inova Health

This case exemplifies what's possible when clinical, financial, and operational teams collaborate under a shared vision, realizing measurable impact today while shaping the sustainable health system of tomorrow.

Leader at Inova Health

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A day in the life

A day in the life: a surgical center's busiest day

Two versions of the same list. One center is working from paper. One is working from Genesis.

Without Genesis

With Genesis

The first case

07:00

The implant

09:30

The bill sheet

11:00

A discrepancy

14:00

Reviewing the day

17:00

The preference card is a printout. A loaner tray arrives late and nobody is sure what is in it.

The sticker goes on a paper sheet. Expiry is checked if someone remembers.

The rep hands over a handwritten bill sheet. It is approved days later without a line-by-line check.

An overcharge is caught months later in an audit, if it is caught at all.

Cost per case is an estimate, and surgeon variation is anecdotal.

The card is staged from the schedule, and consigned and loaner items are tracked from arrival.

One scan ties the implant to the patient, with expiry and recall checks before it is opened.

The bill sheet is submitted digitally and audited against contract tier, construct pricing and waste rules before a PO is issued.

The discrepancy is flagged, the vendor is notified and the price is corrected before payment.

Cost per case by surgeon and procedure supports honest conversations without restricting physician choice.

This case exemplifies what's possible when clinical, financial, and operational teams collaborate under a shared vision, realizing measurable impact today while shaping the sustainable health system of tomorrow.

Leader at Inova Health

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Solutions

How Genesis closes the gap

Protecting procedural margin does not need a bigger team. It needs capture at the point of use and an audit that happens before payment, not after.

01

Capture implants at the point of use

A single scan records each implant to the patient and the case, with safety checks before the packet is opened and charges captured automatically.

Genesis Point of Care

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01

Audit every bill sheet before payment

Every line is checked against contract tier, construct pricing, primary versus revision rules, waste allowances and off-contract flags, with discrepancies resolved with the vendor before payment.

Bill-Only Automation
Genesis Savings

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01

Control consigned and owned stock

Owned, consigned and loaner stock tracked with change of custody, so what was used is recorded and what was not goes back to the vendor complete.

Genesis Inventory

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01

Know the cost of every case

Cost per case by surgeon and procedure, with waste and preference card variance, so standardization conversations start from evidence.

Genesis Analytics

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Case study

Inova Health: cost control alongside clinical excellence

Read the case study

Common questions, answered directly

Frequently Asked Questions

Yes. Genesis is modular, so a surgical center can start with the workflow that matters most, typically bill-only audit or point-of-use capture, and expand from there.

No. Savings come from contract enforcement, construct pricing and waste reduction, not from limiting which products surgeons can use.

Reps submit bill sheets digitally through a mobile app shortly after the case, replacing handwritten sheets and the delays that come with them.

Most customers begin identifying measurable opportunities within the first several weeks, and first-month reductions are common once a category goes live.

Yes. Point of Care and Bill-Only Automation can each run standalone, and Genesis also integrates with non-Genesis inventory systems.

Yes. Genesis integrates with leading ERPs and EHRs, including Oracle, Infor, Workday, Epic, Cerner / Oracle Health and Meditech, with automatic PO generation for cleared cases.

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Explore other use cases

01

Operating room efficiency

Take the admin out of the OR and give the time back to clinical teams.

01

Finance and margin

Catch pricing errors before payment and see the true cost of a procedure.

01

Point of care charge capture

Capture every chargeable item at the moment of use.

01

Materials management

Right-size par levels and catch expiring stock before it reaches a patient.

01

Supply chain visibility and control

One live view of contracts, stock and spend across every site.

See every implant captured and every case costed.

Request a demo to see point-of-use implant capture, bill sheet audit before payment and cost per case by surgeon and procedure.

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