Genesis Contract Management
Contract Management consolidates 100% of your GPO and local contracts into one continuously updated repository, applies them at the point of requisition, and validates them again at invoice — turning every signed agreement into an enforced control on every transaction.
Higher compliance. Less leakage. Stronger margin.
91%
Reduction in contract overpayments at Allegheny Health Network
<2% → 65%
Contract compliance improvement at Northside
96%
Contract compliance achieved at Mary Rutan Hospital
How it works
Contract Management ingests 100% of your contracts, AI-matches them to your catalog within 24 hours, applies them at the point of order, and validates them again at invoice. Local agreements, GPO contracts, manufacturer-direct terms, and future-dated pricing all live inside one continuously updated repository — with multi-contract visibility at the item level for the cases where more than one applies.
GPO contracts (Vizient / Premier / HealthTrust), local agreements, manufacturer-direct terms, capitated constructs, and tiered pricing all load into one repository. Future-dated terms are accepted in advance so renewals never lapse. Your team loads them directly, or Contract Services (a managed engagement) does it for you.
Cloud-based AI matches every contract line to the corresponding items or services in your catalog — file and non-file ordering, primary and equivalent items — within 24 hours of load. Multi-contract visibility surfaces when more than one contract applies to a given item, with rule-based logic determining which terms govern any given transaction.
When a buyer searches for an item, contracted and preferred options surface first. Contract pricing is applied in real time. Off-contract attempts trigger approval routing. Last price paid, less-expensive alternatives, and contract savings opportunities are all visible — before the PO is released.
Every invoice is checked back against contract pricing as a final safeguard. Discrepancies surface as exceptions; clean invoices flow touchlessly to AP. Overpayments are stopped before they're paid, not flagged weeks later in audit.
As utilization triggers fire, Rebate Management (an extending feature) automatically validates eligibility and accrues earned rebates against the same contract and transaction data. No retroactive reconciliation. No missed revenue.
Built-in analytics surface contract compliance by facility, vendor, and category. Spend monitoring, price parity, off-contract trend, and rebate capture all feed into the next round of negotiations — so each contract cycle improves on the last.
Extending Contract Management
Why contract enforcement at the transaction matters
Stop off-contract spend before the PO releases
Buyers see contracted items first, with last price paid, less-expensive alternatives, and approval routing for non-formulary attempts — enforcing contract compliance at the moment of order, not after the fact.
Catch overpayments before they're paid, not weeks later in audit
Every invoice is validated against contract pricing as a final safeguard before payment. Discrepancies surface as exceptions; clean invoices flow touchlessly. AHN reduced price deviation leakage from $5.7M to under $250K.
Capture every rebate the moment it's earned
Rebate Management automatically validates eligibility and accrues earned rebates against contract and transaction data in real time. Valleywise quadrupled quarterly rebate capture from $67K to $250K.
Manage 100% of your contracts — GPO and local — in one place
AI-based matching links every contract line to the corresponding catalog items within 24 hours. Multi-contract visibility at the item level. Future-dated terms loaded in advance. Nightly GPO contract feeds from Vizient, Premier, and HealthTrust.
Free your contracting team for negotiation, not maintenance
Contract Services (an extending managed engagement) handles the acquisition, loading, monitoring, and sustainability work — so your contracting team's capacity goes to RFPs, category strategy, and the next round of negotiations.
Build the next contract on the data the last contract produced
Built-in analytics surface compliance by facility, vendor, and category. Price parity, off-contract trend, and rebate capture feed directly into the next negotiation — so each cycle improves on the last.
Healthcare contract workflows
AI matches your full contract portfolio to the catalog within 24 hours. Buyers see contracted items first, off-contract attempts route to approval, and every invoice validates against the contract before payment. Northside went from under 2% contract association to a 65% compliance improvement.
Contract Management documents every dollar recovered — price variances caught, rebates captured, overcharges stopped before they post. AHN reduced price deviation leakage from $5.7M to under $250K. Valleywise quadrupled quarterly rebate capture from $67K to $250K.
Contract Management is purpose-built for the contract enforcement gap that ERP systems were not designed to fill at the transaction level. Bi-directional integration with Oracle, Infor, Workday, and Paragon in production — contract pricing feeds into your requisitioning workflow and PO activity writes back to validate against the contract repository. HIPAA, SOC 2 Type II, ISO 27001.
One view of contract compliance across facilities, vendors, and categories — with rebate capture and off-contract trend feeding the next round of negotiations. The data your contracts produce sharpens every contract you sign next.
Trusted by leading health systems
With the help of our Genesis Director of Client Services, we now receive a nightly contract feed from our GPO, giving our buyers the confidence that they are purchasing the item on contract and at the lowest possible price point. At the end of 2021, we moved our contract compliance to 96% — impressive for any organization, but especially given the struggles of the global pandemic. Genesis was able to help us systematically source equivalent products that offered the same functionality as the back-ordered supplies.
Vendor-neutral by design
Genesis Sourcing layers on top of your existing GPO relationships and ERP system. Nightly contract feeds from major GPOs. Real-time bi-directional integration with leading ERPs. Automatic onboarding of new agreements. Agnostic by design, Genesis works with most materials management information solution systems and absorbs disparate ERPs in the event of mergers or acquisitions.
Hardware requirements
Contract Management is fully SaaS-delivered. No on-premise servers, appliances, or scanners are required to run the product.
Continue your Clinical Lifecycle journey
Common questions, answered directly
Frequently Asked Questions
Contract Management is the software your team operates. Contract Services is the managed engagement where Genesis staff load, monitor, and maintain your contracts for you. Both can be purchased together or independently.
Every contract line is matched to your catalog items within 24 hours, using normalised attributes rather than free-text descriptions — so matches survive vendor naming inconsistencies and item master churn.
GPO (Vizient, Premier, HealthTrust), local agreements, manufacturer-direct, capitated constructs, and tiered pricing. Future-dated terms load in advance so renewals never lapse.
Yes, with governance. Off-contract attempts trigger approval routing by facility, department, or user. Every override is logged and auditable.
Built-in dashboards show compliance by facility, vendor, and category. Price parity, off-contract spend, and rebate accrual all flow into the executive view without a separate BI tool.
Production-grade, bi-directional integration with Oracle / PeopleSoft, Oracle Cloud, Infor, Workday, and Paragon. Contract pricing and approval routing feed into your existing requisitioning workflow.
Schedule a 30-minute walkthrough to see how Genesis Contract Management improves compliance, reduces contract leakage, and protects margin.
