Use case: Theatres
Ready before the surgeon arrives.
Genesis connects preference cards, point-of-use scanning and case costing, so every procedure starts prepared, every implant is recorded to the patient and every item is recorded.
Trusted by 400+ hospitals and healthcare organisations to manage procedural supply in theatre, the cath lab and at the bedside.
University Hospitals Plymouth case study
£90K
Stock savings in orthopaedic theatres
Inova Health case study, May 2025
98%
Billing accuracy on supplier-billed implants through automated workflows
Tallaght University Hospital Scan4Safety case study
1 day a week
Clinical time returned to a Clinical Nurse Manager after scanning went live in two theatres
Inova Health case study, May 2025
50,000+
Surgical cases processed each year, with reporting on savings, utilisation and trends
The problem
The most expensive room in the hospital still runs on paper
Every case depends on the right items being in the right place before the first incision. Most of the time, that depends on preference cards that are out of date, pick lists printed the night before and a nurse who knows which surgeon wants what.
The result is time taken from patients, revenue left on the table and cost variation between surgeons that nobody can evidence well enough to discuss.
After the case, the same team is asked to document it. Implant stickers are peeled onto paper sheets, supplier-billed items are written up from memory, and a supplier bill sheet arrives later for someone in supply chain to reconcile. Usage goes unrecorded, prices go unchecked, and the true cost of the procedure is never fully known.
Scanning products before surgery improves patient safety by reducing the risk of human error and, due to automatic electronic stock replacement processes, reduces the likelihood of operations being cancelled. Staff morale has also been increased because they can spend more time caring for patients, rather than on the reordering and re-equipping of stores.
Mark Brinsden
Trauma and Orthopaedic Consultant, University Hospitals Plymouth NHS Trust
Read the Plymouth story
A day in the life
A day in the life: a joint replacement list on a Monday
Two versions of the same operating list. One theatre is working from paper. One is working from Genesis.
On paper
With Genesis
Preparing the first case
07:00
The first implant
08:15
The supplier bill sheet
11:40
Closing the list
15:00
Reviewing the day
17:30
Scanning products before surgery improves patient safety by reducing the risk of human error and, due to automatic electronic stock replacement processes, reduces the likelihood of operations being cancelled. Staff morale has also been increased because they can spend more time caring for patients, rather than on the reordering and re-equipping of stores.
Mark Brinsden
Trauma and Orthopaedic Consultant, University Hospitals Plymouth NHS Trust
Solutions
How Genesis closes the gap
Theatre efficiency is not one fix. It is a workflow that has to hold from the schedule to the final record, and then turn into evidence you can act on.
01
Prepare every case from a current preference card
Preference cards are staged automatically from the theatre schedule by procedure, surgeon and laterality. Items are pulled and scanned against the card in pre-op, so missing or substituted items are flagged before the clinical team needs them, not halfway through the case.
Explore Genesis Clinical
01
Capture implants and supplier-billed items at the point of use
A single scan records each implant to the patient and the case. Supplier bill sheets are submitted digitally and reconciled against contract pricing before payment, so pricing errors and unrecorded items are resolved while the details are still fresh.
Explore Bill-Only Automation
01
Keep the right stock in every theatre
Live stock levels across theatre storerooms, consignment shelves and loan sets, with replenishment triggered by actual use. Tissue and bone implants are tracked with full chain of custody and storage condition monitoring.
Explore Genesis Inventory
01
See the true cost of every case
Procedure cost includes supplies, waste and preference card variance, broken down by surgeon and procedure. Clinical and value analysis teams get the evidence to discuss standardisation without restricting clinician choice.
Explore Genesis Intelligence
Case study
University Hospitals Plymouth: safer, better-stocked orthopaedic theatres
Common questions, answered directly
Frequently Asked Questions
No. Savings come from accurate capture, contract pricing and waste reduction, not from restricting clinician choice. Surgeon-level cost data supports honest conversations rather than top-down mandates.
What is actually used at the point of care is compared against what is on the card. Variance is surfaced by surgeon and procedure, so clinical teams can update cards based on evidence rather than memory.
Supplier reps submit bill sheets digitally, and every line is checked against contract tier and pricing rules before payment. Discrepancies are flagged to both the hospital and the supplier and corrected before a PO is issued.
Yes. Genesis integrates with Epic OpTime via VenSero for theatre scheduling and case data. Cerner / Oracle Health and Meditech are also supported in production.
That is the recommended approach. Starting with a high-cost service line such as orthopaedics or cardiology concentrates effort where the value is greatest and produces a repeatable model for the next one.
It depends on scope and data readiness, so we scope it with you rather than quoting a standard number. As a marker of what is achievable, Allegheny Health Network brought 3,500 users live on Genesis in a single day.
Explore other use cases
See your theatres running on data, not paperwork.
Request a demo and we’ll walk through preference card staging, point-of-use capture and case costing, scoped to your specialties and the systems you already run.
