Consignment Management, see what you do not yet own
See Every Consignment Item. Bill Only What You Use.
Consignment stock is some of the most expensive inventory in any hospital, and the least visible to the people who pay for it. Consignment Management gives supply chain and finance a live view of every consignment item, no matter where it sits, with billing triggered on actual use rather than estimated against an inventory the hospital cannot see.
Pay for what you use. Prove what you used.
Consignment is meant to put the inventory risk on the vendor. In practice it often puts the visibility problem on the hospital. Consignment Management gives both sides a single live view of the stock on hospital shelves, with billing that follows actual use and an audit trail that holds up to either side asking.
The Problem
Consignment stock sits on hospital shelves but on the vendor's books, often tracked on paper records or vendor-managed spreadsheets. Hospital supply chain and finance have no live view of stock they may eventually pay for, and billing reconciliation relies on trust rather than data.
The Capability
Consignment Management captures consignment receipts, tracks every item across the hospital in real time, triggers billing on actual use rather than estimate, and feeds finance the audit trail for every consignment transaction. Vendors get visibility too, so both sides see the same picture.
The Outcome
Hospital and vendor work from the same stock picture. You pay only for what was used, you can prove what was used, and the consignment relationship runs on data instead of trust.
Powered by Inventory Management
Where Vendor-Owned Stock Gets the Same Visibility
Consignment Management is the vendor-owned-stock workflow within Inventory Management. The parent product gives the platform, the data, and the analytics; Consignment Management adds the billing-on-use, vendor visibility, and audit-trail features consignment relationships need.
What Inventory Management Provides
The platform, the live inventory data, and the analytics across owned and consigned stock alike.
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What Consignment Management Delivers
Billing-on-use tracking, vendor visibility, and a defensible audit trail for every consigned item.
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“We were paying for consignment stock on vendor estimates and reconciling on faith. With a live view of actual use, the conversation with vendors became factual, the audit trail was there when finance needed it, and the relationships got better, not worse, because everyone saw the same numbers.”
Common questions, answered directly
Frequently Asked Questions
Consignment Management is the feature within Genesis Inventory Management that handles vendor-owned stock held on hospital premises: tracking, billing on use, vendor visibility and audit-trail generation, all on the same platform that runs the wider clinical inventory.
Consignment items are tagged as consignment in your virtual item master. When an item is captured at the point of use, billing triggers automatically, with patient, procedure, clinician and timestamp attached. The transaction flows to your ERP for payment.
Yes. Vendors get a controlled view of the consignment stock they own on hospital premises, including stock level, expiry and recent use. This typically reduces the need for site visits to check stock.
Every consignment transaction is documented with the patient, procedure, clinician and timestamp. When a dispute arises, both sides look at the same audit trail. Disputes typically resolve quickly because the data is unambiguous.
Consignment transactions flow to your ERP for invoice processing, with the audit trail attached. The ERP remains the system of record for payment; Consignment Management is the inventory and audit layer.
Consignment implants are tracked the same way as other consignment stock, with the additional implant-specific data (UDI, lot, serial, expiry) captured via Implant Tracking. Billing triggers on patient implantation, with the full record attached.
Bill-Only Automation handles the vendor-rep submission and contract audit for implant cases, focused on the financial workflow. Consignment Management handles the inventory and use tracking for consignment stock specifically. They are complementary, and many hospitals run both.
Yes. Each vendor has its own scope of consignment stock, its own controlled view, and its own audit trail. Multi-vendor consignment is the typical operating model.
Expiry is captured at receipt and tracked the same way as owned stock. Vendors get visibility of approaching expiry on their stock, so swap-outs happen before expiry, not after.
See consignment stock that bills itself.
Book a walkthrough to see Consignment Management track consignment stock, trigger billing on use, and feed finance the audit trail, on the platform that runs your wider clinical inventory.
